Builder To Contributor LLC

Tips To Organize Your Emails

email organization Jan 04, 2022

Do you get a hundred emails a day like I do? Does it take you 15 minutes to find an email you got a week ago? Is it overwhelming sometimes to keep up with your emails and have 50k unread emails like I do?

This was a major issue in my business due to the many thousands of people that have my email address. When I started my business I didn't realize what I was getting into until I noticed the tens of thousands of unread emails in my account I knew I had to pay attention to this because it became a money problem.

I was leaving a ton of money on the table in my emails by not responding to people that wanted to join my program and they had a simple question before signing up. I was also missing business invoices and personal bills that I was actually late sometimes due to the mass quantity of emails flooding my inbox. 😳

I am being vulnerable and honest right now as I tell you this.

Yes the Finance Geek was not paying some of his bills on time and paying people late because I was not organized with my emails. With that being said I have come up with some simple rules to manage my emails and be efficient with my time when I look at my emails. Below I will provide a simple step-by-step format for you to implement right now:

  • Set about 1-2hours max a month to do an email cleanse. 

You simply put it on the calendar to tackle your email situation and overtime you will accomplish this. What I will do is copy/paste the email address of say best buy, home depot, and all the places you shop at that has your email address. When you paste their email address in the search bar you can then select in bulk and delete all emails from that company you are subscribed to. Start with all the retail shopping places because all there sending you is offers and discounts that probably already expired and it is now sitting in your email taking up space.

  • Check your email in block periods that works best for you.

For example, I will check my email in the morning, once in the afternoon, and then after dinner after I finish my calls for the day. This was a lot better than before where I would check my email like I check my social media every 10 minutes in between phone calls, in between meals, right before I go to sleep, as soon as I wake up in the morning. I was all over the place. When I check my emails in blocks I am able to see every email without missing anything and I give myself the time on a daily basis. If you are not running a business then it might only be one time a day for you or every other day. As long as you implement a time block you will accomplish more.

  • Separate business from personal.

Just like a business and personal checking account. You do not want to co-mingle your personal emails from business emails. You run the risk of missing emails for personal or business that can cost you money. Simply create a second email for all the retail shopping stores you go to, all the websites and companies you subscribed to that have nothing to do with your business and that will clear up a lot of your emails. You might have to log into each company and change your email to move everything over to one place. This will take some time so you can do this in your monthly cleanse.

  • Create folders for business and personal emails to go to and stay organized.

For example, the emails you get from me you should have a folder called Denzel because you may not read it a soon as you get it, but if you store in a folder you can always go back to it without having to spend 10 minutes searching for it.

  • Unsubscribe from companies that are no longer providing value to you.

Like me, I had companies that automatically added me to their email list without me even knowing. In your monthly cleanse you can dedicate time to just unsubscribe from companies that you were paying a subscription to and you cancelled or a store you shopped at once and you gave them your email to save 10% on your purchase.


These are the 🖐 things I do to improve my email experience making it fun overall and not getting stressed or missing things of importance.

Hope this helps you stay more organized and less overwhelmed with your emails!

Have a wonderful day and God Bless,


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